JD Finance Assistant

The Assistant Finance Officer will provide financial management and accounting day today support, ensuring compliance with donor regulations, organizational policies, and local laws. They'll leverage strong financial principles, analytical skills, and adaptability to thrive in a fast-paced environment.

He/ She will support WCC with financial management, focusing on accurate and timely reporting, donor compliance, and policy adherence. Key responsibilities include financial data entry, transaction processing, and assisting in financial analysis, partner report reviews, filing, budgeting, and reporting.

 Financial Management

• Support project budgeting, forecasting, and financial reporting
• Ensure timely and accurate financial reporting to donors and management
• Monitor project spending and budget compliance
• Prepare payment vouchers, initiate payments, and ensure proper authorization
• Code transactions to correct accounts, cost centers, or project codes
• Follow up on staff advances for timely liquidation
• Weekly petty cash count

Accounting and Compliance

• Process transactions, invoices, and payments in NetSuite
• Keep finance files organized and labeled
• Weekly download payments from NetSuite, stamp with donor stamp, and submit for review
• Maintain accurate financial records and ensure donor compliance
• Support audits and donor reporting
• Ensure adherence to organizational policies
• Review partner accountabilities and provide guidance

Financial Analysis and Support

• Assist in financial analysis and provide insights
• Provide financial guidance to project teams on budgets and planning
• Collaborate with project teams for financial accuracy
• Gather financial information from procurement, operations, HR
• Help identify and report financial risks or inefficiencies
• Prepare and submit financial reports and documents
• Maintain up-to-date financial records and files (confidential materials secure)
• Support procurement, logistics, and assets management
• Perform other duties as assigned

Knowledge, Skills, and Experience:

• A degree in Business Administration with a specialization in Accounting/ Finance or Diploma in Business Administration with 2 or more years of experience with an NGO
• Experience in Finance/Accounts and Grants management with an NGO is an added advantage

Skills:

• Proficiency in NetSuite Accounting software (or similar accounting software)
• Excellent computer skills, Microsoft packages (Excel, PowerPoint, word, etc)
• Strong analytical and communication skills
• Fluency in English; additional languages a plus
• Strong organizational and time management skills

Working Conditions:

The position is based in Kampala with frequent travel requirements within Uganda.

Personal Attributes:

• Strong affinity with War Child Canada’s mandate.
• Politically and culturally sensitive with qualities of patience and diplomacy.
• Creative, energetic, adaptable, and flexible.
• Flexible and accommodating in a difficult and sometimes insecure working environment.
• Strong team-oriented personality with collaborative approach
• Willingness and ability to travel outside Kampala